| Action |
Timeline |
Measure of Success
|
Proposed Partners
|
Notes |
Data Collection (where
is SSN being stored/used; why it is being used)
|
ongoing
|
|
|
We have collected information from
our task team members, and many academic/administrative departments.
We have determined which computer accounts have access to SADM
and Budget datamarts. Collecting all uses of ssn will be an
ongoing process. |
| - Initial (SSN task team)
|
|
|
SSN Task Team |
| - Academic Departments
(Deans) |
|
|
Deans Council |
| - Administrative Departments
|
|
|
Data Custodians + 3D+AA
lists |
| - Access to SSN from
Data Warehouse |
|
|
|
| - Access to SSN from
Downline System |
|
|
|
| - Access to SSN thru
FOCUS systems |
|
|
|
| Develop web site for SSN
project |
DONE |
|
UITS/SSN Task Team/ Jeff
von M-S |
New website: ssn.uconn.edu |
Determine initial tasks
for SSN Task Team
|
DONE |
A set of initial tasks has been created |
SSN Task Team |
Our initial tasks include: continue the collection
of data; develop 'best practices'; determine specifications
for a University identifier to replace ssn (initially for one
card and associated services); develop a template statement
to be used when requesting ssn; eliminate use of shared accounts
when accessing ssn; determine and implement 'quick wins' for
eliminating ssn. |
| Develop office 'best practices'
for handling ssns. |
DONE |
A document of office 'best practices' will be
available to the University |
SSN Task Team |
These 'best practices' can also be used for handling
other restricted confidential and confidential data. |
| Determine and implement
quick wins for elimination of ssn |
Feb. 2006 (initial list available on website) |
List of places where ssn has been eliminated will
expand |
SSN Task Team + departments |
List indicating where ssn has been eliminated
will be maintained on the ssn website. |
| Determine replacement
for SSN (another UCONN identifier) |
June 2006 |
Infrastructure for the replacement of ssn for
one card, will be in place. |
SSN Task Team + UITS +
specific departments |
Charter
Task Plan |
| Create template language
for forms (required SSN and voluntary SSN) |
July 2006 |
Language will be available for use on forms requesting
ssn |
SSN Task Team |
|
| Determine feasibility
and develop process for eliminating shared accounts for access
to confidential data |
July 2006 (DONE) |
Relacement for use of shared accounts to access
ssn (and other confidential data) will be in place |
SSN Task Team + UITS +
specific departments |
Charter
Task Plan |
| Prioritize elimination
of SSN |
to be decided |
|
SSN Task Team + departments |
Once we have a replacement identifier for ssn,
we will look to eliminate ssn usage with the one card. We wll
then prioritize the implementation of ssn replacement for other
areas. |
| Determine legitimate uses
of SSN |
to be decided |
|
|
|
| - Create initial list
|
|
|
SSN Task Team |
|
| - Finalize list |
|
|
Council of Data Stewards
(CDS) |
|
| Determine process for
exemption to SSN usage |
to be decided |
|
SSN Task Team (recommendation)/CDS
|
|
